Town Clerk

Dear Residents of the Town of Greenburgh,

Given the current situation that we are all facing with respect to taking preventive and precautionary measures re: the threat of COVID-19, the Clerk’s office has created the attached STEP-BY-STEP-GUIDE to assisting you with processing your requests for licenses and/or permits either via email or regular mail. The following applications or services may be accessed / processed by going to the Town’s website and following the instructions, attached: Marriage License copies, Handicap Parking Permit, Dog License Registration, Freedom of Information (FOIL) Request, Cabaret, Canvasser, Peddler, Solicitor, Filming, Massage Establishment, Sanitation, Taxi Cab / Taxi Driver, Birth Records and Notice of Claim. Marriage Licenses, as well as Hunting & Fishing Licenses, must be prepared in the office. Please know that we are here to serve and assist you during regularly scheduled business hours, 9:00am to 5:00pm. To access the Clerk’s office by phone, please call (914) 989) 1500, EXTENSION #8. Fax: (914) 993 - 1626

Stay well,

Judith Beville

Town Clerk

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The Office of the Town Clerk Provides the Following Services for Town Residents

Agendas & Meetings
Coordinates and prepares all Town Board Agendas (Tentative, Final, Special Meetings, Work Sessions, Outreach Meetings, receives requests for street closings for holiday and civic association events and prepares resolutions for agenda)

Bids
Places Legal Notices for all Town Departments in Official Town Newspaper. Receives and files Bids.

Cable
Serves as liaison between Town residents and Cable companies. Assists resident’s in resolving Cable related problems and oversees Cable contracts along with the Legal Department.

Dog Licensing
Serves as Administrator for the Dog Licensing Program for Unincorporated Greenburgh and the Town’s Six Villages. Issues New Licenses, Annual Renewals, and Replacement Tags

Elections
Coordinates Elections with Westchester County Board of Elections.  Acts as a satellite office for the Board of Elections on all election days. Coordinates the use and set-up of the Town’s 81 Polling Places. Assists in the delivery of materials for the Board of Elections to polling places. Works with Elections Inspector Coordinators in assigning election inspectors.  Supplies Voter Registration and Absentee Ballot Forms.

Freedom of Information Law (F.O.I.L.)
Receives all Foil requests and disseminates to appropriate department for review and response. Contacts applicant upon response, provides submitted documents, collects any associated fees. Coordinates Foil Appeals with Town Board. The Town Clerk serves as the Freedom of Information Officer.

Licensing & Permits
New York State Licenses: Fishing, Hunting, Handicap Parking Permits
Town of Greenburgh Licenses: Cabaret, Canvassing/Peddlers & Solicitors, Filming, Going out of Business, Sanitation, Taxicab and Taxi Driver

Records Management Officer
Coordinates the retention of all Town records, keeping in compliance with the New York State Retention Schedule. Generates departmental reports for all records stored. Oversees the scheduling for destruction of all Town records, as per the New York State Retention Schedule.

Senior Citizen Rent Abatement Program (ETPA)
Serves as liaison for qualified Town residents and New York State Division of Housing & Community Renewal Office, including annual report for Receiver of Taxes

Vital Records
Issues original birth, death and marriage certificates. Retains all vital records and issues certified copies. Does searches for Genealogy. Apostles

Sales Tax Letters
Issues letters to residents and businesses for correct Sales Tax amount for the Town

Code Of The Town Of Greenburgh
Files newly adopted Local Laws with NYS Department of State; Maintains and updates Town Code Books, distributes supplements to all Agencies

Miscellaneous
Maintains book of Dangerous Conditions; Town Clerk is the receiver of the following documents; Notice of Claims, Summonses, Petitions, Certioraris, Scar Applications, etc. Maintains Oath of Office Book for elected officials and all other oaths administered by Town Clerk; Maintains and updates Boards & Commissions and  Civic Association lists; Maintains records for the Board of Ethics; Coordinates Internship program for the Town