GENERAL STATEMENT OF DUTIES: Under the general direction of the Town Justices, the incumbent is responsible for the administrative and management activities of the Town of Greenburgh Justice Court; does related work as required.

 

DISTINGUISHING FEATURES OF THE CLASS: This is a very highly responsible administrative position involving responsibility for accounts, budgeting, personnel administration, records management, methods and procedures, office services, and preparation of reports. The Court Administrator is responsible for the day-to-day administrative supervision of the Court’s financial operations which include bank reconciliation, bail refunds and bail ledger. The incumbent in this class may represent the Court in contacts with the Town Board, Police Department, Town Supervisor, District Attorney’s Office and other departments of the Town. This position differs from that of the Court Clerk in that the Court Administrator does not make entries to the Justices’ calendar, docket books, etc., nor does he/she prepare summonses. Supervision of the Court clerical staff is a responsibility of this position.

 

EXAMPLES OF WORK: (Illustrative only)

Manages the day-to-day administrative activities and financial operations of the Town Court

Provides operational supervision of the Court

Plans, assigns and reviews the work of the clerical staff of the Court

Implements staff performance standards and disciplinary procedures in addition to maintaining accurate personnel records and files

Develops and implements internal policies and procedures to insure the integrity of the accounting process and control of the Court’s municipal funds

Oversees the preparation and the monitoring and review of accounts payable to ensure that expenditures are made within budgetary limits

Implementation of cost and control procedures including the monitoring of expenses

Prepares the Court’s annual budget in conjunction with the Court Clerk and in accordance with the Town Board’s guidelines and objectives

Monitors and manages the receipts and collection of all Court related documents

Oversees issuance of refunds for Criminal, Civil, Traffic, Parking, etc., as appropriate

Acts as liaison between the Town Justices and Attorneys, the Town Administration and the District Attorney’s Office

Works with Justices to address all concerns of the Court

Coordinates work schedules to meet the needs of the Court

Prepares written reports for Justices and Town Board regarding statistical information based on Court Clerk’s filings

Prepares bills, vouchers, etc., for Justices signature

Use computer application software in performance of the job

 

REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND ATTRIBUTES: Thorough knowledge of the principles and practices of office management, organization and supervision; good knowledge of public administration as it pertains to personnel management, budgeting and financial recordkeeping; familiarity with research methods and statistics; basic knowledge of Court procedures and of legal documents; ability to make clear and accurate analysis of facts, figure, and processes; ability to become familiar with and adapt to laws, regulations, policies and practices; the ability to plan and supervise the work of others; ability to present oral and written opinions and comments clearly and concisely; ability to effectively use computer applications software; thoroughness and dependability; courtesy; tact; good judgment; reliability; physical condition commensurate with the demands of the position.

 

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE: Possession of a Bachelor’s Degree and either (a) four (4) years of experience in an administrative or supervisory capacity in personnel administration, management, public administration, accounting, financial management or related field; or (b) possession of a Master’s Degree and three (3) years of experience as stated in (a) above; or (c) a satisfactory equivalent combination of the foregoing training and experience.