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JOB ANNOUNCEMENT
Department of Parks and Recreation
July 11, 2019
 
 
POSITION:   1 – Secretary to the Commissioner of Parks and Recreation 
Job Group: Management Annual Salary: $69,628.00 Work Week:  35 hours
 
DEPARTMENT: 
Department of Parks and Recreation
 
SUBMIT APPLICATIONS TO:
Anthony Veterans Park
Gerard Byrne, Commissioner of Parks and Recreation
 
11 Olympic Lane
Ardsley,   New York 10502
gbyrne@greenburghny.com
 
GENERAL STATEMENT OF DUTIES: Performs executive secretarial work for the Commissioner of Parks and Recreation and the overall department including Advisory Board
 
DISTINGUISHING FEATURES OF THIS CLASS: Under the general direction of the Commissioner of Parks and Recreation, the incumbent in this position performs executive secretarial tasks, relieving the Commissioner of administrative detail by receiving and handling inquiries, complaints, and requests relate to departmental actives and programs from local and county officials., the press and the general public.  This position must exercise a considerable amount of independent judgement in providing effective administration and clerical support.  Supervision may be exercised over clerical staff.  
 
JOB DESCRIPTION: See job description 
 
DESIRABLE ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of a high school equivalency diploma and (a) seven years of clerical and typing experience, one of which may have been at a supervisory or executive secretarial level or (b) completion of a two year post high school business or secretarial course and five years of clerical and typing experience, one of which must have been at a supervisory or executive secretarial level; or (c) a satisfactory equivalent combination of the foregoing training and experience. 
 
JOB CLASSIFICATION: Exempt 
 
Applications accepted during the announcement date/Open till filled
 
********************************************
 
SECRETARY TO COMMISSIONER OF PARKS AND RECREATION
(GREENBURGH)

GENERAL STATEMENT OF DUTIES: Performs executive secretarial work for the
Commissioner of Parks and Recreation; does related work as required.

DISTINGUISHING FEATURES OF THE CLASS: Under the general direction of the
Commissioner of Parks and Recreation, this position performs executive secretarial tasks,
relieving the Commissioner of administrative detail by receiving and handling inquiries,
complaints, and requests related to departmental activities and programs from local and county
officials, the press and the general public. This position must exercise a considerable amount of
independent judgement in providing effective administrative and clerical support. Supervision
may be exercised over clerical support staff.

EXAMPLES OF WORK: (Illustrative Only)
Performs all executive secretarial tasks for the Commissioner, including confidential
correspondence, preparing reports and minutes of meetings, scheduling appointments and
maintaining confidential files and other material essential for use by the Commissioner;
Uses automated office systems to prepare letters, memoranda and reports;
Maintains calendar of appointments for the Commissioner, ensuring the Commissioner is
apprised of all appointments and changes as well as matters requiring immediate attention;
Screens complaints and inquiries from employees, local officials, the press and the general
public addressed to the Commissioner; gathers appropriate material from the Commissioner
and other administrative staff to respond to routine inquiries and routes more complex inquiries
along with support documentation to department staff as appropriate;
Opens and screens mail addressed to the Commissioner, answers routine mail independently
and routes other mail with background material as necessary;
Maintains all files for the Commissioner, ensuring that material is properly marked and
accessible for immediate use by the Commissioner;
Keeps abreast of upcoming departmental events and current news related to Parks and
Recreation to respond to routine inquiries;
Coordinates all travel arrangements for the Commissioner;
Coordinates the scheduling of regular staff meetings, gathering agenda items and materials as
required and preparing and distributing the finalized agenda;


EXAMPLES OF WORK: (Illustrative Only)
Monitors progress of departmental assignments, ensuring that responses are timely and in
accordance with established office and department policy and procedure;
Performs secretarial tasks for the Parks and Recreation Advisory Board including scheduling
meetings and preparing informational material for Board members;
Performs special and confidential assignments as required.

DESIRED KNOWLEDGE, SKILLS, ABILITIES AND ATTRIBUTES: Thorough knowledge of
responsibilities of an executive secretary; good knowledge of secretarial skills, including
business English, business arithmetic; ability to compose and edit letters and memoranda;
ability to type at a speed of not less than 35 words per minute; ability to comprehend the varied
activities of a large department sufficiently to handle the mass of items passing through the
Commissioner's office; initiative; tact; poise; neat personal appearance; physical condition
commensurate with the duties of the position.

DESIRED ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or
possession of a high school equivalency diploma and (a) seven years of clerical and typing
experience, one of which must have been at a supervisory or executive secretarial level or (b)
completion of a two year post high school business or secretarial course and five years of
clerical and typing experience, one of which must have been at a supervisory or executive
secretarial level; or (c) a satisfactory equivalent combination of the foregoing training and
experience.
Town of Greenburgh
J. C.: Exempt Job Class Code: 0254
1

 

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The Town of Greenburgh does not discriminate on the basis of race, creed, color, religious beliefs, gender, age, national origin, physical or mental disability, marital status or veteran status.  Discriminations based on the above is strictly prohibited.  This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, compensation, promotion, transfer training, leaves of absences, and seperations.  Some positions may require pre-employment testing including but not limited to: background search, pre-employment physicals and drug screening. 

Employment of competitive positions within the Town of Greenburgh are regulated by New York State Civil Service laws.  Those laws require an examination to be taken and placement on a Certificate of Eligibles list to be considered for employment within municipal government.

In Westchester County Civil Service Laws are administered and enforced by the Department of Human Resources for Westchester County.   Announcements for upcoming civil service tests may be obtained at http://humanresources.westchestergov.com/ along with applications and fee information for the examinations.



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